Information Packet


King’s Information Packet 2018

[Full Document]

 

King’s College Summer Course

Royal School of Church Music (America)

July 23-29, 2018

Thank you for registering for this year’s King’s College RSCMA Course for Girls, Boys, Young Adults and Adults.  This letter contains important information about this summer’s Course.

If you have further questions, please contact Course Manager Addie Peyronnin at addie.peyronnin@gmail.com or (215) 882-0141.

Communication during the Course Week

The emergency phone numbers during the week are (570) 208-5900 ext. 5620 or (570) 328-0711 (King’s College) and (570) 825-6653 (St. Stephen’s Church).   You may also call the Course Manager, Addie Peyronnin, at (215) 882-0141.

Mail to course participants may be sent to RSCMA Course, c/o King’s College, 133 North River Street, Wilkes-Barre, PA, 18711.  Be sure to include RSCMA Course in the address.  Mail will not be delivered on Saturday or Sunday of the course week, so send things early as the college mailroom is sometimes staffed a bit thin during the summer.

Arrival and Registration

MONDAY, JULY 23
Registration tables will be set up at Esseff Hall (N. Main & Jackson St.) on the campus of King’s College. Registration will run promptly between 3 p.m. and 5 p.m. Short-term parking for drop off is available on the east side of Esseff Hall on N. Main.

 

Esseff Hall

121 N. Main Street

*Wilkes-Barre, PA  18701

*Make sure to enter Wilkes-Barre into your GPS—there is another 121 N. Main Street twenty minutes away, in Plains, PA!

 

Further directions can be found on our website: http://kingscollegecourse.com/directions/

The first residential meetings for all participants are scheduled to begin at 5:00 p.m. Notify Addie Peyronnin if travel delays cause you to arrival later than 5 p.m.

Adults, Young Adults, and Staff driving their own cars to Wilkes-Barre will receive specific directions about where to park their vehicles when they register. Adults will park and unload in the school lot just across the street and north of O’Hara Hall.  Because the college runs a daycare in this same building and for the safety of these small children and you, please do not park along N. Main St. to load or unload. 

Arrival by Plane or Bus
The staff of the King’s College Summer Conference Office will meet those traveling by plane to the Scranton/Wilkes-Barre airport.  The airport is small and the King’s College staff is easily identified and will be looking for those people who register their flights with us.  If you are arriving at the Scranton/Wilkes-Barre airport and have not already forwarded that flight information to Addie Peyronnin (addie.peyronnin@gmail.com) please send it immediately. We must receive this information no later than July 10 to schedule the college van.  If the King’s driver is not right at the bottom of the escalator near the baggage claim, he will be found just outside the baggage claim doors helping others at the college van/bus.

The King’s staff will also meet you at the downtown Wilkes-Barre bus station if you are arriving by bus.  The bus station is just two blocks south from Esseff Hall on N. Main.

Don’t hesitate to call or text Addie Peyronnin (215-882-0141) with questions or arrival updates.

Medical Information

The King’s Course is privileged to have a registered nurse serving on the staff.  All medications for student-aged choristers, both prescription and non-prescription, will be dispensed by the medical staff and should not be kept in dorm rooms.  Be prepared to give all medications to the medical staff at the registration table.   Medications along with instructions should be put in a plastic zip-lock bag with the child’s name clearly visible.  Any concerns or questions about medications may be addressed at registration with the medical staff or by contacting the Course Manager.

The course will not collect Young Adult or Adult medications; however, if you need any medical assistance during the course, please feel free to speak with the medical staff.

Dietary Restrictions
Also included in the online registration process was information about any special dietary needs and/or allergies.  Those requirements have been reviewed and passed on to the Kings College kitchen staff.  The college staff is well-versed in dealing with food allergies.  Please feel free to review your special requirements with the medical staff during registration.  They will have a copy of whatever you submitted during your online registration process.

Compline Choirs and Music (Young Adults & Adults)

Compline is the traditional office sung at the close of the day.  It has been a unique hallmark of this Course and provides a moving and peaceful closure to the day.  Compline services are offered Tuesday, Wednesday, Thursday, and Saturday evenings by Staff, Adult, and Young Adult participants who choose to be involved with this additional ensemble. Music needed for Compline will be provided by the course. There will be two Compline groups this year—one Soprano/Alto choir, and one Tenor/Bass choir. The groups will sing one or two Compline services on their own, and join together for the final Saturday night Compline service. All are welcome.

Liturgies for the Week

St. Stephen’s Episcopal Church
35 South Franklin St., Wilkes-Barre, PA  18701

(All services at St. Stephen’s are open to the public.)

Daily Holy Eucharist (Holy Communion) will be celebrated each morning in the Chapel of Christ the King on the King’s College campus.  Attendance is optional.  This service is traditionally an abbreviated version of the Episcopal Rite II Communion Service.

Choral Evensong (sung Evening Prayer) will be sung at 6:45 p.m. on Monday (at King’s College), and 5:30 p.m. on Tuesday, Wednesday and Friday in the nave of St. Stephen’s Church.  Attendance by all course participants is required.  There is no Evensong on Thursday or Saturday.  If the weather is severe, these mid-week services will be conducted on the King’s College campus on the 3rd floor of the Student Center Building (Choir Rehearsal Space).

Compline will be sung at 9:00 p.m. on Tuesday, Wednesday, and Saturday, and at 8:30 p.m. on Thursday in the nave of St. Stephen’s Church.  Attendance is determined by each proctor group.

Choral Eucharist will be sung by the entire course choir at 10:30 a.m. on Sunday, July 24 at St. Stephen’s Church.  A Catholic Mass (spoken) will be offered Sunday morning at 7 a.m. in the King’s College Chapel for our Catholic participants.

Festal Choral Evensong sung by the entire course choir is at 3 p.m. on Sunday, July 24 at St. Stephen’s.  This marks the end of the Course.  Parking and seating is limited, so arrive accordingly.


Other Events

* A variety of activities will be offered and organized by the Course Activities Director and Adult/Young Adult House Education Director. These activities and enrichment opportunities include but are not limited to:  swimming, organized sports, inside games, computers and movie day for the kids and interest sessions for adults and young adults.

* Evening activities traditionally include such things as a talent show, team-building games and a dance.

What to Bring

Be sure to bring your choir robes and music.  Neither will be available at the Course, and no robes will be available for borrowing from St. Stephen’s.

Pre-Course Music Preparation and Music Purchase
All participants are responsible for arriving at the Course having previously rehearsed the repertoire for the week.  Please visit http://kingscollegecourse.com/repertoire-list/ to see a list of this year’s repertoire.  Except for those selections noted, copies of music will not be provided by the Course and will not be available in Wilkes-Barre.  Please consult with your home church choirmaster about purchasing and rehearsing the music in advance of the Course.

You may order music directly from Lois Fyfe Music at 800-851-9023.

Dress Code: Dress for the week is casual. However, remember that many rehearsals and worship services occur in St. Stephen’s Church or in King’s College Chapel. Clothing should be appropriate for a sacred space. Parents, please be involved in the packing process.

Double-check the seven-day weather forecast before you pack.  It’s usually hot and humid, and we always have rain.  Weather in Wilkes-Barre can be very hot and very cool all in the same week (and sometimes on the same day).  Do bring at least one pair of long pants or jeans and a sweater or jacket for the evenings.  If there’s room in your suitcase and if it is to be very hot/rainy, try to  include an extra outfit or two for backup in case of rain!

Casual clothing for daily activities
• Both shorts and long pants
• a jacket and rain gear are highly recommended
• swim suit and pool towel
• Comfortable, supportive shoes for walking and standing.   The walk to St. Stephen’s is approximately ¾ mile each way.  Adults may opt to drive or bring a bicycle, but parking can be difficult at the church. The course does not provide rides to/from the church.

Clothing for Sunday Services:
(Men and boys)
• dark slacks
• dark, dress shoes
• dress shirt and tie

(Women and girls)
• appropriate slacks or skirt and blouse or dress
• dark dress shoes (flip-flop type shoes/sandals are not appropriate with vestments)

Recommended:
• alarm clock
• toiletries
• deck of cards or other quiet activities for “down times”
• beach towel for the pool
• flashlight
• extra blankets or a sleeping bag for use on dorm bed (basic linens are provided, but an extra blanket is highly recommended!)

Kids:
  Showers are centrally located on each floor of the choristers’ dorm.

Adults/Young Adults:  The adults and young adults live in campus apartments and share a bath with apartment mates, usually one shower per two people.  Sleeping rooms for adults and young adults are all private, single rooms.

Hangers for clothing are not available in the rooms so send enough for Sunday clothes and choir robes at a minimum.

Rooms have only a single overhead light. Reading lamps are recommended if you want to read in bed.

Additional money: Access to vending machines is limited.  There is sometimes an opportunity to shop in the college store and to play arcade games.  The college souvenir shop is usually available once during the week.  Sending additional money is optional and the course takes no responsibility for lost money.

*Cell Phones, Computers, Tablets Policy*
Adults and Young Adult participants are allowed to have cell phones at the Course;  however, even these people may not use their phones during rehearsals, services or other camp activities.

Choristers will be asked to give up their cell phones brought to the Course to the Course Manager at the time of registration.  Even better–leave cell phones at home or with the person who is providing your transportation. Cell phones have proven to be a serious distraction in the past to the community environment of the Course. Since we all attend the Course to sing, participate and interact with friends old and new, we prefer to keep our focus on this positive community.  Electronics that don’t connect to the internet are acceptable; however, if they become a distraction they will be confiscated until the end of the course.

Family members back home, please restrict your calls to the King’s Course manager for emergencies only.  The staff is very busy during the course providing a wonderful time for the participants.  If there is a real problem that we can’t handle during the week, we’ll contact you-we promise!  You may also email the Course Manager during the week if you have difficulties reaching the staff by phone.

Do not bring:
• cell phones
• iPads, table computers, readers, or any electronic devices that can or could connect to the internet  (Note: Some people have sent devices in the past with the intension of their children to use them for alarm clocks or music only.  Please do not send any device that can connect to the internet for these purposes. )
• valuable items such as jewelry, cameras, laptop.
• excessive money
• pyrotechnic devices
• alcoholic beverages
• non-prescription drugs that you don’t give to the medical staff during registration
laser lights/pointers

The Course, King’s College and St. Stephen’s Church will not be responsible for any loss of personal property.  Bottom line:  if you can’t afford to lose it, don’t bring it.

Choristers found with alcoholic beverages, non-prescription drugs, or weapons of any form will be sent home immediately at the expense of their parents or legal guardian.